Thought Storage & Prioritization System

What Wasn’t Working

Client K is neurodivergent (ADHD) and came into our 90-minute session feeling pretty overwhelmed with her current system. She had ideas, tasks, goals, links, inspiration, and resources collected in a system… but couldn’t use it—everything collected dust, and her Notion system had turned into digital clutter. She needed something that could hold her thoughts and make them functional.

What We Built

We mapped out a thought-collection and task management system that’s fully customized to her brain. Not just in structure, but in language and workflow logic. Instead of just giving her a set of databases and calling it done, we helped her create:

• Four key buckets in Notion:

  • Things to Do (tasks + projects)

  • Things I Like (inspiration)

  • Things That Help (resources)

  • Things I Want to Buy (wishlist)

• A “life areas” system that ties all of these items back to the roles and categories that matter to her—like being a mom, a business owner, a partner, or focusing on self-care

• Smart filtering so she can open a life area or project and see everything related to it—tasks, ideas, inspo, resources, and wishlist items

• A vetting process built into the system itself. Instead of throwing everything in, she now asks brain-friendly questions like:

  • “Does this spark something in me?”

  • “Will this help me actually do something?”

  • “Is this even relevant?”

    And if the answer is no, it doesn’t make it in. The system stays clean.

Why It Works

The system doesn’t just organize. It thinks with her.

We built it around her language, her tendencies, and her mental patterns—so now when she adds something, it doesn’t get lost. It gets sorted in a way that makes sense immediately and can actually be used. The categories are intuitive. The entry process is simple. The clarity is night-and-day from where she started.

What’s Evolving (In Coaching)

One area that didn’t fully land at first was urgency. We originally tried an Eisenhower Matrix-style prioritization (urgent vs. important), but like a lot of ADHD brains, hers saw everything as urgent.

So we flipped it.

Instead of asking “Is this urgent?” she now asks:

“At what point will it not be okay that this isn’t done yet?”

This reverse approach creates just enough distance to manufacture a healthy dose of procrastination—on purpose—and helps her prioritize based on actual timing instead of reactive pressure… and we’re continuing to refine her system as her brain gives us new feedback!

In her words:

“This changed my life.” !!

The system helps her think more clearly, focus without guilt, and actually use the stuff she saves instead of drowning in it.